Pexara reviewed your fleet overnight. Here's what needs your sign-off.
Friday, March 20, 2026 · 12-van fleet
3 Urgent
2 Review
1 Ready
Fleet Portfolio Intelligence
12 vehicles scored overnight. Net Vehicle Position tracked on every unit.
2 require action · 1 watch · 9 healthy
2
Act Now
1
Watch
9
Healthy
→
True Cost Intelligence
Your actual cost is $3.91 per delivery — 40% above what most operators estimate.
Depreciation, financing, and maintenance surfaced together
$3.91
Per Delivery
+40%
vs. Estimate
→
Requires Action
VIEW ANALYSIS →
⬤ Trade-Out Alert
Trade Vehicle #14 by June 2026. Equity is positive now — it won't be by Q4.
Maintenance costs have increased 34% year-over-year and are accelerating past the 75K-mile threshold.
Current equity is $8,400. The trade window closes within 90 days.
Flagged 6:12 AM
Vehicle #14
2022 Ram ProMaster 2500
78,400 mi
Equity: +$8,400
Month 34 of 48
Approving triggers →
Financing Application
RFP to 3 Pre-Qualified Dealers
Trade-In Valuation Request
✓
Approved · Dispatching workflows…
VIEW VEHICLE DETAIL →
⬤ Maintenance Order
Vehicle #07 is 4,200 miles overdue for service. Schedule now before cost compounds.
67,000-mile service has been missed. Delaying increases fault-code risk by an estimated 2.4×
over the next 30 days. Estimated service cost: $380 at your preferred vendor.
Flagged 6:14 AM
Vehicle #07
2021 Ford Transit 250
71,200 mi
Service due: 67,000 mi
Est. cost: $380
Approving triggers →
Maintenance Work Order
Preferred Vendor Notification
Calendar Hold · Next Availability
✓
Approved · Work order created
Review Recommended
VIEW CAPACITY ANALYSIS →
⬤ Capacity Alert
Add 2 vans before August. Q3 demand will exceed your current fleet capacity by 340 deliveries/month.
Projected volume growth pushes past fleet capacity in July. Lead time on procurement is 6–8 weeks.
Approving now initiates a financing application — no commitment until you review dealer bids.
Flagged 6:18 AM
Recommended: 2 × Ram ProMaster 2500
Add by: August 2026
Est. payment: $2,500/mo
48-month lease
Approving triggers →
Financing Application (Pre-Filled)
RFP to Dealer Network
✓
Approved · Application created · RFP dispatched
Ready to Submit
VIEW APPLICATION →
⬤ Financing Application
Your application for 2 ProMasters is pre-filled and ready. Submit to dealers now to hit the August timeline.
Pexara pre-filled the application based on your fleet profile and model recommendations.
Submitting today gives 3 pre-qualified dealers 48 hours to respond with competing bids.
You select the best offer — no obligation before that.
Ready since 6:22 AM
2 × 2025 Ram ProMaster 2500
48-month lease
Est. $2,500/mo total
Business info: Pre-filled
Dealers: 3 pre-qualified
Submitting triggers →
RFP to 3 Dealers
48-hr Bid Window Opens
Bid Comparison Ready When Received
✓
Submitted · Dealers notified · Bids expected by tomorrow
Additional Alerts
VIEW CASH FLOW DETAIL →
⬤ Cash Flow Alert
Fuel spend is 22% above forecast. Investigate before it compounds into a Q2 budget shortfall.
Bank statement analysis detected $4,180 in fuel charges over the last 14 days —
$740 above the 30-day rolling average. Two transactions flagged at off-network stations with no route correlation.
Flagged 6:31 AM
Source: Business Checking · Via Plaid
Period: Mar 6 – Mar 20
Overage: +$740 vs. avg
Flagged txns: 2
Reviewing triggers →
Fuel Expense Report
Driver Assignment Audit
Card Usage Breakdown
✓
Flagged · Expense report queued
VIEW HR DETAIL →
⬤ HR · Staffing
Driver interview today at 2:00 PM. Confirm attendance and prep scorecard before the session.
Marcus Webb is interviewing for the open Route 7 driver position. Route 7 is currently covered by a temp contractor
at $220/day — filling it saves an estimated $4,400/month.